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8 Jun 2019

Association Clothing

2019-06-08T22:09:40+01:00June 8th, 2019|Shed Notices|0 Comments

Following requests from members at the National Garden Railway Show earlier this year, the following have been added to the range of Association branded clothing available:

  • Fleece – Bottle Green added
  • Polo shirt –  Burgundy, Red and Royal Blue added to the range
  • Crew Neck T-shirt – added in a range of colours
  • Formal shirt – both long and short sleeved versions added

Mike Riley, Company Secretary

16 May 2019

Request for help from SFMES

2019-05-16T20:35:12+01:00May 16th, 2019|Shed Notices|Comments Off on Request for help from SFMES

We have received the following request for help from the Southern Federation of Model Engineering Societies, to which we are affiliated. If you would like to offer help or to find out more, please contact SFMES directly using the contact details below.

Mike Riley, Company Secretary

SUPPORTING YOUR HOBBY!

The Southern Federation of Model Engineering Societies is a voluntary association that supports clubs affiliated to it by representing their needs in matters such as boiler testing, health and safety, providing a place for discussion and news announcements and events and more. (see the web site: www.sfmes.co.uk).

All of the work is carried out by a few volunteers and there is now a need and opportunity to seek more volunteers for maintaining the present services and meeting future opportunities. There are two roles immediately required and we hope that some club members will want to assist by applying for these. They are unpaid, although out of pocket expenses are remunerated:

Newsletter Editor:

This is to prepare four newsletters per year, including assembling and preparing material from respondents, attending four board meetings per year and generally contributing to discussions, and arranging for the emailing and posting as necessary of issues. There is opportunity to develop the style and content. Contact Bob Polley (bobpolley@sfmes.co.uk) to find out more or to apply.

Computer Support:

As the web site becomes more functional, there is a need to complement the developers with support functions to assist users to address any problems they have with access or communication. This requires someone with ICT expertise to understand problems and suggest solutions and work with the web site manager on changes and improvements. Attending board meetings would be useful although not essential. Contact Martin Baker (martinbaker@sfmes.co.uk) to find out more or to apply.

13 May 2019

May 2019 mailing of SMT & Bulletin

2019-05-13T18:14:19+01:00May 13th, 2019|Shed Notices|Comments Off on May 2019 mailing of SMT & Bulletin

This afternoon I signed off the address carrier sheets used to deliver May’s mailing, so we’re on schedule for collection on Friday 17th by Royal Mail from Warners Midlands in Bourne.  Mailing to UK addresses is first class and that to members overseas is by Air Mail.  Some of us will receive their magazine on Saturday but the vagaries of the post will mean that others don’t until Monday or Tuesday and overseas somewhat later.  They’re all collected at the same time and there’s no pattern to when deliveries occur, so please be patient if yours takes a few days.

The data used to perform this mailing was extracted late last week.  Anyone who joined or renewed their subscription during last week will receive their magazines but it will be probably be Wednesday 22nd May before they’re dispatched, because we need to wait for the extra copies of both magazines to be received in the Subscriptions department.

This is Bulletin Editor Dave Gordon’s first issue.  We had a Board Meeting last Saturday and Dave told us that he was pleased with what he’d created.  I’ve no doubt that he’ll have done us and himself proud.  And the SMT Editor’s own garden railway features in his magazine.  It’s a long time since that happened.

Finally, your personal copy of the new Public Liability Insurance certificate is on the back of the address carrier sheet.  We’re working on making this personalised copy downloadable next year, so this may be the last one you receive in this manner.

Alan Regan, Chairman and Membership Secretary

9 May 2019

Planned web site and email outage, 11-12 May 2019

2019-05-09T20:37:51+01:00May 9th, 2019|Shed Notices|Comments Off on Planned web site and email outage, 11-12 May 2019

Our web hosting company inform us that they will be moving our server to a new data centre, overnight on Saturday 11 – Sunday 12 May 2019. Their new data centre facility offers improved network speed and resilience, with their own support staff on-site 24/7.

While the server is being moved, our web sites will be unavailable, and email to @16mm.org.uk addresses will be queued for later delivery once we are back up and running. The maintenance window starts at 6pm on Saturday 11 and ends at midday on Sunday 12 May; however they don’t anticipate that the work will actually take this long.

Richard Huss, IT Officer

21 Mar 2019

2019 membership renewal reminders

2019-03-21T09:40:04+01:00March 21st, 2019|Shed Notices|Comments Off on 2019 membership renewal reminders

Renewal reminders will be sent out in the next 48 hours to those members who have not yet renewed their subscription and for whom we hold an email address.  If you’ve very recently renewed your subscription you may still receive a reminder, because the data used to populate the renewal process is extracted at a point in time and renewals still occur after this happens.  Likewise if you’ve taken out a Direct Debit to renew then it may be in the set-up process, which takes a few days and requires human input.  In both cases, if you already have confirmation from the subscription system that your renewal has been accepted, you can safely ignore the reminder.

Please read and carefully follow the instructions in the invitation.  They differentiate how members who have used the system in the past should proceed as opposed to those who’ve never used the system before.  If you nevertheless encounter problems, please contact Warners in the first instance, either by phone (details are in the invitation) or at 16mmNGM@warnersgroup.co.uk.  It may take up to two days for a response, but if you don’t receive or aren’t satisfied with the response, please contact me at membership@16mm.org.uk.  Please note that invitations are sent in bulk and copy invitations cannot be provided individually.

If you plan to attend the Annual General Meeting at the National Garden Railway Show on 6th April please complete your renewal before the Show, so that we can accurately verify membership status as you enter the AGM.  It will not be possible to renew in person by cash or cheque at the Show.  I plan to have a laptop computer at the Show which members may use on a self-service basis to renew by credit/debit card, but this will only be available during the morning.

Alan Regan, Chairman and Membership Secretary

6 Mar 2019

Web site additions & updates

2019-03-06T20:07:23+01:00March 6th, 2019|Shed Notices|Comments Off on Web site additions & updates

A quick shed notice to highlight a number of recent additions and updates to the Association website:

  • Insurance and Loco Maintenance – added video on insurance and boiler testing; also updated list of boiler inspectors.
  • Rolling Stock Drawings – added Nigel Town’s drawings of Leighton Buzzard Railway coaches, published in the 16mm Scale Modeller’s Guide to the Leighton Buzzard Railway.
  • Help & Advice Presentations – added five Help and Advice videos recorded at the 2014 National Garden Railway Show.

Richard Huss, IT Officer

1 Mar 2019

2019 membership renewals by Direct Debit

2019-03-01T12:12:33+01:00March 1st, 2019|Shed Notices|Comments Off on 2019 membership renewals by Direct Debit

Those of us who renew our membership subscription by Direct Debit and have internet access to our bank accounts may have noticed a transction today in the name WARNERS GROUP PUBL.  This is the membership renewal payment for the year commencing 1st March.  It’s not in the Association’s name, because big as we are, we’re not quite big enough to perform Direct Debit processing in our own right.

If you have recently set up a new Direct Debit for this year’s renewal but don’t see a payment yet, look for it after 1st April.  Generally speaking instructions put in place before 15th February will have been claimed, otherwise they will be claimed 1st April.

If you haven’t yet renewed it’s not too late to put a Direct Debit in place.  And if you want to check or change how you renew, contact Warners on on 01778 392016. Lines are open 8 am – 6pm Monday to Friday and 9am – 5pm on Saturdays and Bank Holidays, excluding Christmas Day, Boxing Day and New Year’s Day.

Alan Regan, Chairman and Membership Secretary

17 Feb 2019

Membership lists on annual DVD

2019-02-17T18:53:25+01:00February 17th, 2019|Shed Notices|Comments Off on Membership lists on annual DVD

Oops.  We’ve inadvertently made the lists a little harder to access this year, because the instructions on page 59 of February 2019 Bulletin provide incorrect guideance.  The access code is two words, not one.  Please refer to the Read Me file on the DVD which does provide the information you’ll need to open them.  Apologies if this has caused anyone needless difficulty.

Alan Regan, Chairman and Membership Secretary

12 Feb 2019

February mailing

2019-02-12T09:45:30+01:00February 12th, 2019|Shed Notices|Comments Off on February mailing

The mailing is scheduled for collection by Royal Mail from Warners Midlands in Bourne on Friday 15th February and is expected to start arriving with UK recipients from Saturday 16th.  Mailing to overseas recipients will be by Air Mail and arrival dates will vary by country.

The package comprises February 2019 SMT & Bulletin, the 2018 Annual Report, the Guide to the 2019 National Garden Railway Show, the 2019 DVD including secured membership lists and a book of ten tickets to enter the Grand Draw at the National Garden Railway Show in April.  It is planned to glue tack the DVD to Bulletin and arrange the contents of each package so that is is visible to anyone who handles it.  This will reduce the risk of the DVD being damaged by the package being folded, which has happened in the past.

Your personalised renewal form is on the back of the address carrier sheet used to mail the package.  The data used to prepare this was extracted on 5th February so will not reflect renewal activity after this point.  If you renewed by taking out a new Direct Debit in the week before this date, this may not be reflected in the renewal request, because putting the Direct Debit in place was in process when the data was extracted.

If you have any questions regarding your renewal, or want to renew over the phone, please contact Warners Group  Publications on 01778 392016 (outside the UK: +44 1778 392016). Lines are open 8 am – 6pm Monday to Friday and 9am – 5pm on Saturdays and Bank Holidays, excluding Christmas Day, Boxing Day and New Year’s Day.  I expect lines to be busy in the first few days of next week as members renew by phone – waiting a week to renew your membership subscription is perfectly acceptable and may avoid waiting in a queue.

Thanks to the many people who have contributed to this mailing, which is the heaviest of the year.  I hope you enjoy it when it arrives.

Alan Regan, Chairman and Membership Secretary

30 Jan 2019

2019 membership renewal invitations

2019-01-30T10:00:50+01:00January 30th, 2019|Shed Notices|Comments Off on 2019 membership renewal invitations

Invitations to renew membership subscription securely online are scheduled to be sent out today.  This includes brief instructions to members who used the system last year along with more detailed instructions to those new to the system.  The invitation also includes details of how to renew over the phone.  The Members who renew by Direct Debit will not receive a renewal invitation.  Members who haven’t provided an email address will receive their renewal invitation on the back of the address carrier sheet used to mail February SMT & Bulletin.

If you encounter problems, please contact Warners in the first instance, either by phone (details are in the invitation) or at 16mmNGM@warnersgroup.co.uk.  If you don’t receive or aren’t satisfied with the response, please contact me at membership@16mm.org.uk.  Please note that invitations are sent in bulk and copy invitations cannot be provided individually.  A second invitation to renew subscription will be sent in March to those who have not renewed.

Alan Regan, Chairman and Membership Secretary