Shed Notices

Home » Shed Notices

“Please read the notices before you leave the shed.”

22 May 2020

May 2020 SMT & Bulletin

2020-05-21T12:42:36+01:00May 22nd, 2020|Shed Notices|Comments Off on May 2020 SMT & Bulletin

I’m pleased to advise that the entire May mailing of SMT & Bulletin for UK and overseas addresses has been collected by Royal Mail from Warners Midlands in Bourne today.  However, due to the Covid-19 pandemic, there is at present no letter delivery in the UK on Saturday, nor do Royal Mail deliver on Bank Holidays, so it will be Tuesday 26th May before UK members start to receive their copies.  First class letter delivery varies enormously across the country right now, so receipt will be spread across a number of days.

Mailing to overseas members is by Air Mail as usual, but here again delivery times are affected by the pandemic.  It is therefore likely to take longer to arrive at overseas addresses than has been the case in the past, however, none of the locations to which we are mailing are on Royal Mail’s “suspended” list, so my expectation is that given time it will arrive.  Further information of the mailing situation from the UK to countries overseas can be found here.

SMT and Bulletin will be available on our Members Only web site from 09:00 on Tuesday 26th May, i.e. at the same time that the magazines can be expected to arrive at some UK addresses.  Please note also that the personalised Public Liability Insurance Certificate previously included with the May mailing is now available via this web site.  If you haven’t received an invitation to activate your account on the site, or can’t find it, please email members.site@16mm.org.uk providing your surname, membership number and post code and we’ll send an invitation as soon as we can.

I’d like to thank SMT Editor Gareth Jones and Bulletin Editor Dave Gordon for getting full issues of their magazines out on time.  I hope you enjoy yours when it arrives, or when you read it online, and that it provides enjoyment and inspiration in what are difficult times for many of us.

Alan Regan, Chairman and Membership Secretary

26 Mar 2020

The Guide to 16mm Scale Modelling

2020-03-26T07:40:12+00:00March 26th, 2020|Shed Notices|Comments Off on The Guide to 16mm Scale Modelling

I’m extremely pleased to announce that The Guide is being printed and is scheduled for collection by Royal Mail from Warners in Bourne this coming Friday 27th March. Mailing to UK addresses is first class and to members overseas is by Air Mail. Most copies will start arriving at UK addresses on Saturday whilst others will follow on Monday or Tuesday next week. Those to overseas members will arrive somewhat later.  The address carrier sheet used for this mailing also includes a digest of the Shed Notices which announced the rescheduling of the National Garden Railway Show to Saturday 14th November 2020.

The Guide will also be available via the Members Only site from 09:00 on Saturday morning.  All members with an email address have been invited to activate their accounts and most have already done so, but if you were expecting an invitation and haven’t received one, or can’t find it, send an email to members.site@16mm.org.uk quoting your surname, membership number and postal code and we’ll do our best to invite you as soon as we can.

Creating The Guide has been a collaborative effort, but the lion’s share of the work has fallen on SMT (and now Guide) editor Gareth Jones.  Putting a 120 page, advert free publication together has taken many, many hours.  Huge thanks Gareth for finding the time to do this amongst his other Association duties and especially his day job, where as a civil servant on Guernsey the demands of Brexit have now given way to preparing the islands for the Covid-19 pandemic.  But thanks also to the many contributors to The Guide, to the Board and Officers who proof read assigned sections, and finally to Richard and Rod who did a full read-through late last week.

I suspect that we’re all in the same boat for the time being, running trains on our own if we’re lucky enough to have a railway at home, unable to share what we’ve done with other members at open days and events.  The Guide should provide enjoyment and inspiration at this difficult time, right around the world, and hopefully encourage us still actively to pursue this great hobby.  Gareth and Dave Gordon are looking for material for SMT and Bulletin which describes what you’ve been up to during enforced social distancing, so if you’ve something to share, please email smt.editor@16mm.org.uk or bulletin.editor@16mm.org.uk. Both or either would love to hear from you.

Please stay safe.

Alan Regan, Chairman and Membership Secretary

19 Mar 2020

Board Meeting 18Mar20 – items relating to National Show 14Nov20

2020-03-19T17:10:42+00:00March 19th, 2020|Shed Notices|Comments Off on Board Meeting 18Mar20 – items relating to National Show 14Nov20

Further to the Shed Notice on 17th March, the Board met last evening.  The key outcomes of the meeting are as follows:

  • The overwhelming majority of feedback from members and traders welcomed the rescheduled date of 14th November for the 2020 National Garden Railway Show. So far, all bar two traders have indicated their intention to attend the Show.  We recognise that the next few months will be difficult for many of the traders on whom we rely, so to help with their cash flow, we’ll be offering them a refund of what they’ve already paid and invoicing them again closer to the time of the rescheduled Show.  Further details will be communicated to traders later today.
  • As previously stated, advance entry tickets are valid for the 14th November Show. If you’re unable or prefer not to attend on this date and bought your ticket online, please email shop@16mm.org.uk and a refund will be provided.  If you bought your ticket by cheque, please contact treasurer@16mm.org.uk and he will arrange a refund.  Please do not send your request to any other Association email addresses as it risks being lost.
  • The Grand Draw will take place on 14th November and we have advised the relevant licensing authority. We are unable to offer refunds for draw tickets already purchased.
  • The Annual General Meeting, Model of the Year, Member to Member Sales and the Landmarks display will all take place on 14th November.
  • We will take a decision on whether to reissue the Show Guide in May, when the layout and trader content of the Show has become clearer, so please do not discard the Show Guide provided with February’s issues of SMT and Bulletin. Please also retain your copy of the Annual Report provided with the same mailing, because we do not plan to reissue this.  Copies will as usual be available at the Annual General Meeting.
  • We must all, as individuals, earnestly hope that the measures in force will enable our Health Services to manage this epidemic and that we will see an easing of restrictions later in the year. Assuming therefore that the 2020 Show goes ahead as now planned, we will return to our established cadence of shows in 2021, with a National Show on Saturday 10th April 2021.
  • Finally, I expect that many of us were looking forward to the Show on its original date and were planning purchases from the traders present. These traders need our business more now than they’ve ever done.  The movement of goods around the country hasn’t been affected by the current measures and the government has already indicated its intention to keep goods flowing.  Let’s not let the postponement of the show stop us pursuing our hobby and supporting the traders who in turn support us.

This same message will be provided to all members on paper on the back of the address carrier sheet used to send current members The Guide to 16mm Scale Modelling, which is scheduled to mail on Friday 27th March.

Alan Regan, Chairman and Membership Secretary

17 Mar 2020

National Garden Railway Show – rescheduled to Saturday 14th November 2020

2020-03-17T19:46:20+00:00March 17th, 2020|Shed Notices|Comments Off on National Garden Railway Show – rescheduled to Saturday 14th November 2020

After discussion with the Peterborough Arena, we have agreed Saturday 14th November as the day of the Show and Friday 13th November to set-up.  We are announcing this date as soon as possible because there has been speculation about the Show taking place earlier in the year.  The timetable for both days is unchanged over that planned for 3rd and 4th April.  Advance entry tickets bought for the 4th April show will be valid for the 14th November show and Traders who have paid for a stand at the 4th April show will be offered the same stand at the 14th November show.  We hope this announcement reassures Members, Traders and Layout Operators and enables them to plan ahead.

There is no earlier date available when all three event spaces which we need at the Arena are available.  The date doesn’t conflict with any other garden or general railway show which has been announced or rescheduled at the time of writing.  We will be able to run the Grand Draw and the Annual General Meeting at the rescheduled show and we’ve confirmed that it is permissible to do so later than originally advertised or announced.  We will then be able to submit our Annual Accounts to Companies house before the deadline of the end of the year.

The Board will still meet tomorrow evening as planned.  Arrangements for those who have bought tickets for the 4th April Show and will be unable to attend the 14th November show will be announced later in the week.

Alan Regan, Chairman and Membership Secretary

16 Mar 2020

National Garden Railway Show 4th April 2020 postponed due to Covid-19

2020-03-16T14:42:24+00:00March 16th, 2020|Shed Notices|Comments Off on National Garden Railway Show 4th April 2020 postponed due to Covid-19

After discussion with our account manager at the Arena this morning, we have jointly agreed to postpone our show until late this year.  Potential dates are still being discussed, so we cannot announce a rescheduled date until later this week.  We can however confirm that the National Garden Railway Show, originally scheduled for 4th April 2020, will not take place on this date.  I can confirm that advance tickets bought for the 4th April show will be valid for the rescheduled show and that Traders who have paid for a stand at the 4th April show will be offered the same stand at the rescheduled show.

The Board will meet this Wednesday evening to discuss options and I will issue a further statement on the Board’s behalf after this meeting.  This will amongst other things cover refund arrangements for anyone unable to or not wishing to attend the rescheduled show, either as a visitor or a trader.

Alan Regan, Chairman and Membership Secretary

11 Mar 2020

National Garden Railway Show 4th April 2020 and Covid 19

2020-03-11T21:00:52+00:00March 11th, 2020|Shed Notices|Comments Off on National Garden Railway Show 4th April 2020 and Covid 19

The Board of the Association had a meeting this evening, the primary purpose of which was a final readiness review before the Show in just over 3 weeks’ time.  We also discussed the small number of enquiries from members and traders as to whether the Show would still take place in the light of the Covid 19 virus.  I would like to emphasise that unless and until the UK government imposes measures which prevent the running of the show, that it will go ahead as planned.  We have also confirmed this position with the Arena, who have implemented additional cleaning measures in light of the government’s current advice, and that they like us will be governed by whatever further regulations might be put in place.  Neither the Association nor the Arena will pre-empt any further measures which the government may take.

The Board continues to monitor UK government advice.  Its web site is accessible using the link below.  The Board does not have any better information than that available to the rest of the UK public.

https://www.gov.uk/government/topical-events/coronavirus-covid-19-uk-government-response

The NHS provides advice on how we can protect ourselves.  We ask that those attending the show be familiar with and follow this advice.

https://www.nhs.uk/conditions/coronavirus-covid-19/

If the government implements measures which do affect the running of the Show, we will make a further announcement via Shed Notices.  Right now our focus is delivering a great show which kicks the garden railway season off in our customary manner.

Alan Regan, Chairman and Membership Secretary

4 Mar 2020

Renewal Reminders and The Guide to 16mm Scale Modelling

2020-03-04T19:46:32+00:00March 4th, 2020|Shed Notices|Comments Off on Renewal Reminders and The Guide to 16mm Scale Modelling

Reminders have been emailed today to those members who according to our records have not yet renewed their subscription for the 2020/21 membership year.  If you have renewed online or by phone today, or recently sent a cheque to Warners, please ignore this request.  If you haven’t renewed and intend to do so, please do so promptly to avoid further reminders.  If you have enjoyed access to the Members-Only web site, remember that you won’t be able to gain access again until your renewal has been received and applied.

This notice covers two topics.  The Guide to 16mm Scale Modelling is in its final round of reviews and changes.  We plan to publish it to members before the end of the month.  Once we’re certain of the date, I’ll make another Shed Notice.  The Guide will be sent to all members with a current subscription and will contain 120 advert-free pages of hints, tips, information and inspiration for the narrow gauge garden railway modeller.  If you want to secure your copy, make sure your subscription is up to date.

Alan Regan, Chairman and Membership Secretary

14 Feb 2020

February 2020 mailing

2020-02-14T19:26:30+00:00February 14th, 2020|Shed Notices|Comments Off on February 2020 mailing

The first mailing of this year, comprising the February 2020 issues of SMT and Bulletin, the 2020 National Garden Railway Show Guide, the 2019 Annual Report and finally, a book of 10 raffle tickets for the 2020 Grand Draw, was collected by Royal Mail from Warners in Bourne this afternoon. Mailing to UK addresses is first class and to members overseas is by Air Mail. The entire mailing was collected today. Most packages will start arriving at UK addresses on Saturday whilst others will follow on Monday or Tuesday next week. Those to overseas members will arrive somewhat later.

If you’ve already set your password for the new Members Only site then you’re not reliant on your copies arriving tomorrow, as SMT, Bulletin, the Show Guide and the Annual Report will all be downloadable from the site from 09:00 tomorrow morning.  All members with an email address have already been invited to join, but if you were expecting an invitation and haven’t received one, or can’t find it, send a email to members.site@16mm.org.uk quoting your surname, membership number and postal code and we’ll do our best to invite you as soon as we can.

Your personalised renewal form is on the back of the address carrier sheet used to mail the package.  The data used to prepare it was extracted on 5th February so will not reflect renewal activity after this point.  If you renewed by taking out a new Direct Debit in the week before this date, this may not be reflected in the renewal request, because putting the Direct Debit in place was in process when the data was extracted.  If you’ve asked us to cancel your subscription after this mailing, this will be reflected in the renewal request.

If you have any questions regarding your renewal, or want to renew over the phone, please contact Warners Group  Publications on 01778 392016 (outside the UK: +44 1778 392016). Lines are open 8 am – 6pm Monday to Friday and 9am – 5pm on Saturdays and Bank Holidays, excluding Christmas Day, Boxing Day and New Year’s Day.  I expect lines to be busy in the first few days of next week as members renew by phone – waiting a week to renew your membership subscription is perfectly acceptable and may avoid waiting in a queue.

Thanks to the many people who have contributed to this mailing, especially Dave Gordon, who in addition to Bulletin has completed his first edition of the Show Guide.  I hope you enjoy what he, Gareth (Jones) and Mike (Riley) have produced.

Alan Regan, Chairman and Membership Secretary

28 Jan 2020

2020 Membership Renewals

2020-01-27T14:28:26+00:00January 28th, 2020|Shed Notices|Comments Off on 2020 Membership Renewals

It’s that time again.  Unfortunately, we’ve had to increase subscription fees for all membership categories.  The increase is a modest £1, primarily due to the continuing rise in postage costs, and I hope that this small increase doesn’t put you off continuing your membership.

If you’ve already renewed, you won’t receive an invitation, nor will you if you joined the Association after October 2019.  Everyone else will, depending on how membership subscription is paid.

Members who renew by Direct Debit will receive a Notification of Change under the terms of the Direct Debit scheme.  If you’ve provided an email address then we’ll send the notification to that address, otherwise we’ll send it to the same address that SMT & Bulletin are sent to.

If you’ve provided an email address and don’t subscribe by Direct Debit, we’ll send an invitation to renew securely online later this week. This will include brief instructions for those who used the system last year, along with more detailed instructions for those new to the system.  To avoid the possibility that this goes to your Spam folder, please add warnersgroup.co.uk to your Safe Senders.  The invitation also includes details of how to renew over the phone.

If you haven’t provided an email address, you’ll receive your renewal invitation on the back of the address carrier sheet used to mail February SMT & Bulletin.

If you encounter problems, please contact Warners in the first instance, either by phone (details are in the invitation) or at 16mmNGM@warnersgroup.co.uk.  If you don’t receive or aren’t satisfied with the response, please contact me at membership@16mm.org.uk.  Please note that invitations are sent in bulk and copy invitations cannot be provided individually.  A second invitation to renew subscription will be sent in March to those who have not renewed.

Alan Regan, Chairman and Membership Secretary

20 Jan 2020

Members-only web site – 10 days in

2020-01-21T08:43:22+00:00January 20th, 2020|Shed Notices|Comments Off on Members-only web site – 10 days in

If you’ve followed updates to the previous post on this topic, you’ll have seen that all members for whom we have an email address have been invited to access the site.  If you’ve been expecting an invitation and haven’t receive one, please look in your Spam folder.  Equally, please make sure you’re looking in the email account registered in your Association membership record.  Both situations have occurred more than once over the last 10 days.  If you’re not sure what email address is registered or need to change it, please contact Warners at 16mmNGM@warnersgroup.co.uk.  Warners will confirm the change, which might take a day or two.  Neither Richard nor I can change your email address on Warners systems, so once it’s done, send an email to members.site@16mm.org.uk so that Richard can update your account or issue a new invite.

Over 1,600 members have so far accessed the site, most with no issues whatsoever.  Feedback has been overwhelmingly positive.  A handful of members have complained about the need for a strong password, for which we make no apology.  This is a resource for current members only, and we would rightly be criticised if we didn’t employ industry best practice to access the site.  There have been a small number of issues, generally with first access to the site, and all bar relaxing the password strength have been addressed, mostly by Richard, who has done a sterling job responding to requests for help.  If you do need support, please remember that there’s a human being handling your query.  We understand that using online systems can be frustrating at times, but we’re not an outsourced help desk and we respond best to courteous dialogue.

We also recognise that this system could enable us to do all sorts of things in the future.  A paperless subscription has been the most frequently suggested next step.  There’s still much to do to complete the launch of the site as it stands, but once this is done, I’ll work with Colin (Treasurer) on a paperless subscription, because we need to model its likely impact, and with Warners, to make sure that we can robustly differentiate paper from paperless subscriptions and service them accordingly.

Alan Regan – Chairman & Membership Secretary